Purpose: This routine only works with A/P vouchers created using the A/P voucher request process.
It will generate a zipfile containing a report of A/P vouchers and any attached documents for those A/P vouchers.
Launch Point: This routine can be launched from the following location(s):
•A/P à Routines à Vouchers à
Example: When the routine is launched a window will open
Leave all users un-selected to export A/P vouchers for all users who added the A/P voucher request for A/P vouchers in the selected date range and A/P account(s).
To only export A/P vouchers where the A/P voucher request was added by specific user(s), select those user(s) in step 1.
Enter the transaction date range of A/P vouchers to export.
Enter the added date range of A/P vouchers to export.
Leave all A/P accounts un-selected to export A/P vouchers for all A/P accounts.
To only export A/P vouchers for specific A/P account(s) select the A/P account(s) in step 3.
Select the payee(s) to work with.
Click OK to export the A/P voucher information and the related documents.
If none of the A/P vouchers to be exported have a document attached, the above message is shown.
Select Yes to continue with the export, or No to cancel the export.
A Save As window will open. Navigate to the path to save the zipfile to and enter a File name. Click Save to create the zipfile.
When the export is complete a message will be shown.
The zipfile will include multiple files.
There will be a PDF document named Report that lists information about each A/P Voucher.
There will be a file for each document attached to the A/P vouchers listed in the report. Each document will be named Voucher_{voucher number}_Document_{#}.
Note: If there are multiple documents attached to an A/P voucher, there will be multiple files with the voucher number. The first will have 1 at the end of the file name, the next will have 2, and so on.
The Report PDF document shows information about the A/P vouchers and is grouped by A/P voucher number.