Purpose: The Exhibit tab holds information about firms who are, or have been, an exhibitor for the association. The tab has three sub-tabs described below.
Launch Point: This tab can be launched from:
•Firms → File Maintenance →
Example:
The fields on the Exhibit tab are controlled by the in-place buttons in the lower left of the window.
If there is no existing data on the tab you will need to use the in-place Add button to activate the record. This will enable the fields on the tab. Enter the needed information and click the in-place Save button.
Once there is data on the tab, to edit click the in-place Edit button. This will enable the fields on this tab. Make changes as needed and click the in-place Save button.
To delete a firm as an exhibitor, click the in-place Delete button. When the in-place Delete button is clicked, the user will be asked to confirm deletion in the following pop-up window:
Contact Information
Contact Name and Address: This field is a link to the Names table. The main contact at the firm related to being an exhibitor.
Direct Phone (contact): The main contact’s direct phone number.
Direct Email (contact): The main contact’s direct email address.
Emergency Name and Address: This field is a link to the Names table. The person to contact at the firm in case of an emergency related to being an exhibitor.
Direct Phone (emergency): The emergency contact’s direct phone number.
Direct Email (emergency): The emergency contact’s direct email address.
Third Contact Name and Address: This field is a link to the Names table. An additional contact at the firm related to being an exhibitor.
Direct Phone (third contact): Direct phone number for this additional contact.
Direct Email (third contact): Direct email address for this additional contact.
Fourth Contact Name and Address: This field is a link to the Names table. An additional contact at the firm related to being an exhibitor.
Direct Phone (fourth contact): Direct phone number for this additional contact.
Direct Email (fourth contact): Direct email address for this additional contact.
Year: The most recent year that the firm is/was an exhibitor.
Status: The current status of this exhibitor. The list in this field is user-defined.
General Information
Type of Products Sold: A list box to show all of the types of products that exhibitor sells. The list in this field is user-defined.
Exhibitor Type: A list box to show all of the exhibitor types. The list in this field is user-defined.
Other: The list in this field is user-defined.
Events Interested in Exhibiting at: A list box to show all of the events that the exhibitor would like to be present at. Available list is generated from the event master file.
Notes: A memo field to track any other information needed about the exhibitor.
Record Added/By: The date and user initials of when the firm was added as an exhibitor
Record Updated/By: The date and user initials of the last update to the exhibitor information.
Assignments
The Assignments sub-tab shows events this firm is assigned to.