Purpose: To add or edit your chart of accounts.
Launch Point: This routine can be launched from the following location(s):
•Utilities → Routines → Accounting Setup →
•A/P → Routines → Special Routines →
Example: When the routine is launched a window will open
A list of existing GL accounts will be displayed in a grid. To edit an existing account, highlight the row and click the Edit Selected GL Account button. To add a new account, click the Add GL Account.
If you add a GL Account, this window will open with no data in the fields. If you edit an existing account, the Account Number field will be disabled. Once a GL account has been added you are not allowed to change the account number.
Account Number: General ledger account number.
Account Description: Description of the general ledger account.
1099 Income Category: Select the appropriate 1099 income category, if applicable.
Job Cost Account: Check if this account should be job costed.
Job Cost Division: If you group job cost accounts by division, select the associated division for this account.
Fee Account: Check to show as a fee account.
Responsibility: The staff person responsible for this account.
Record Added /by: Date the record was originally added and the user initials of the person who added the record.
Record Updated / by: Last date any data in the record was changed and the user initials of the person who made the change.