If your association cuts checks out of the system when you receive an invoice from a vendor an A/P Voucher needs to be added in the system for the invoice. Those A/P vouchers then must be approved before they are available to be paid.
See Add A/P Voucher for how to add an A/P voucher.
See Approve Vouchers for how to approve unapproved vouchers.
Approved vouchers are then seen in the Print Check routine.
For associations that have a need for an expanded voucher entry process, Voucher Request Maintenance can be used. This process is a pre-cursor to adding an A/P voucher and has no financial impact in the system.
Voucher Request Maintenance is a 3-step process.
First to add a voucher request.
Second to approve a voucher request.
Third to post a voucher request. When a voucher request is posted an A/P Voucher is created.
The use of the voucher request process does not replace the need for adding and approving an A/P Voucher.
Note: Documents can be added to both a Voucher Request and an A/P Voucher.
Note: When the system preference to Automatically add A/P Voucher for a module is turned on, if your association would like the refund accounting slip, when a refund is by check, to be attached as a PDF document to the refund A/P voucher, then turn on the system preference Create Refund Accounting Slips as Documents for Refund A/P Vouchers.