Purpose: This routine copies the information in the temporary invoice print data file (created in Step 1: Create New Invoice Print Data) to the Dues Archive table, increments the Number of Invoices Sent on the Dues tab in Names file maintenance, and deletes the data from the temporary invoice print data file. After archiving the invoice print data file, you can create a new file using the Step 1: Create New Invoice Print Data routine. No printed output results from this routine.
Launch Point: This routine can be launched from the following location(s):
•Dues → Routines → Invoice Process →
Example: When the routine is launched a window will open
Verify the Invoice Date. Click OK to archive the invoice print data to the Dues Archive table.
A message will be shown to confirm that you want to archive the invoice print data. Click Yes to proceed.
When the invoice print data has been archived a message will be shown with a count of invoices and associated dollar amount for the information archived.
Note: Archived invoice print data can be viewed at Dues-Views on the Archived tab.